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Transactional Services

Accounts Payable

Transactional Services (TS) department is the largest team in the Cemex Shared Service Center consisting of more than 100 colleagues. It is divided into different groups based on the services provided to the Cemex companies in France, Germany, United Kingdom, Poland, Czech Republic, Latvia as follows:

Invoice Matching team

Clearing team.

Payment team

Integration&Master Data team

Fixed assets team

Travel expense team

Invoice Matching Team

There are 3 groups supporting UK, France and Germany. Their responsibilities include a set of pre-defined activities that must be performed to ensure that client’s legitimate financial obligations to its suppliers for reimbursable business expenses incurred are fulfilled in a timely and accurate manner. More exactly:

  • Processing vendor invoices
    • entering and checking the inbound invoices into the SAP system
    • routing the invoice to the right person when any mismatch comes up between the purchase order, goods receipt and the received invoice
  • Activities related to Month End Closing process
  • Creation of Key Indicators (KPI)
  • Controll processes and reports with regards to SOX compliance and audits

Clearing & Call Center Team

There are 3 groups supporting UK, France and Germany. The main purpose of the team is to keep contact with the suppliers and the business in the countries in order to resolve problematic issues related to invoices, like goods receipt or price differences, account balances and thus ensure business continuity. More exactly:

  • Resolving issues related to invoices put on hold by Invoice Matching by contacting vendors, or , buyers, goods/service receivers, expense approvers
  • Answering phone call and mail requests of vendors and business contacts
  • Follow up on aged documented and non-documented liabilities, prepayments to vendors
  • Open items and full account reconciliation with vendors
  • KPI reports and SOX compliance processes

    • Payment Team

    The group’s main task is to arrange payment for open and due invoices on a daily/weekly basis in 4 countries (Germany, France, UK, Poland) in a close cooperation-relation with the Treasury team. More exactly:

  • Follow up on rejected payment items
  • Checking of potential duplicate items before payment
  • Collection and review of incorrect payments
  • Participation in the preparation of weekly of payment forecasts
  • KPI reports and SOX compliance processes

    • Integration&Master Data team

    Provide support to the whole TS team in daily operation and responsible for vendor master data maintenance in SAP for UK, France, Germany, Latvia, Czehia. In details:

  • Creation and modification of vendor data in SAP, by checking supporting documentation and appropriate approvals
  • Checking and updating vendor data upon request from countries and on a regular basis
  • Reviewing and blocking inactive vendors in the system in cooperation with country procurement teams
  • Providing SAP support and trainings to the TS teams
  • Preparation of reports, analyses of diffeerent TS activities
  • Regular review and control of SAP system user access rights in conjunction with TS activities
  • Handling of self-invoice process run for hauliers
  • KPI reports and SOX compliance processes

    • Fixed assets team

    The Fixed Assets Team is responsible for the booking and registration process of the fixed assets of CEMEX Germany in cooperation with their colleagues in the country. Their main tasks are:

  • Monitoring items recorded on assets under construction
  • Capitalization of assets
  • Executing the month end depreciation runs
  • Monitoring the capital expense related budgets
  • KPI reports and SOX compliance processes

    • Travel Expense Team

    The group’s main task is processing the travel expense reports of all employees of CEMEX Germany with control of proper documentation, approvals and compliance with policies. In details:

  • Take part in the approval process of travel advances
  • Check the invoices, receipts attached to the travel expense reports
  • Correcting any errors or mistakes the reports may contain
  • Approval of the reports and carrying out the necessary bookings
  • Monitoring outstanding travel advance balances
  • Facilitating the work of the HR department with the leaver's procedure
  • KPI reports and SOX compliance processes